Family Engagement Plan

School Name: Edward A. Upthegrove Elementary 

Parent and Family Engagement Plan (PFEP) 2020-2021 

I, Karra Rivas, do hereby certify that all facts, figures, and representations made in this application are true, correct, and consistent with the statement of assurances for these waivers. Furthermore, all applicable statutes, regulations, and procedures; administrative and programmatic requirements; and procedures for fiscal control and maintenance of records will be implemented to ensure proper accountability for the expenditure of funds on this project. All records necessary to substantiate these requirements will be available for review by appropriate state and federal staff. I further certify that all expenditures will be obligated on or after the effective date and prior to the termination date of the project. Disbursements will be reported only as appropriate to this project, and will not be used for matching funds on this or any special project, where prohibited. 

Assurances 

  • The school will be governed by the statutory definition of parental involvement, and will carry out programs, activities, and procedures in accordance with the definition outlined in Section 9101(32), ESEA; 
  • Involve the parents of children served in Title I, Part A in decisions about how Title I, Part A funds reserved for parental involvement are spent [Section 1118(b)(1) and (c)(3)]; 
  • Jointly develop/revise with parents the school parental involvement policy and distribute it to parents of participating children and make available the parental involvement plan to the local community [Section 1116 (b)(1)]; 
  • Involve parents, in an organized, ongoing, and timely way, in the planning, review, and improvement of programs under this part, including the planning, review, and improvement of the school parental involvement policy and the joint development of the school-wide program plan under section 1114(b)(2) [Section 1116(c)(3)]; 
  • Use the findings of the parental involvement policy review to design strategies for more effective parental involvement, and to revise, if necessary, the school’s parental involvement policy [Section 1116(a)(E)]; 
  • If the plan for Title I, Part A, developed under Section 1112, is not satisfactory to the parents of participating children, the school shall submit parent comments with the such plan when the school submits the plan to the local educational agency [Section 1116(c)(5)]; 
  • Provide to each parent an individual student report about the performance of their child on the state assessment in at least mathematics, language arts, and reading [Section 1111(h)(6)(B)(i)]; ● Provide each parent timely notice when their child has been assigned or has been taught for four (4) or more consecutive weeks by a teacher who is not highly qualified within the meaning of the term in 34 CFR Section 200.56 [Section 1111(h)(6)(B)(ii)]; and 
  • Provide each parent timely notice information regarding their right to request information on the professional qualifications of the student's classroom teachers and paraprofessionals [Section (h)(6)(A)].

____________________________________________________________________________ Signature of Principal or Designee Date Signed

Parent and Family Engagement Statement 

Engagement of Parents 

Describe how the school will involve parents in an organized, ongoing, and timely manner, in the planning, review, and improvement of Title I programs including involvement in the decisions regarding how funds for parental involvement will be used [Sections1116c(3), 1114(b)(2), and 1118(a)(2)(B)]. 

Response: Upthegrove Elementary will take the following actions to: 

  • Convene an annual meeting at a time convenient for parents of participating children: All parents shall be invited and encouraged to attend, the school will provide information and explain the requirements of Title I and the rights of parents. 
  • Provide workshops/trainings/family nights 
  • Offer flexibility for scheduling meetings involving parents 
  • Offer translation services for meetings involving parents 
  • Give newsletters and other written communications in understandable format ● Use of phone system where parents can call and reach a teacher’s voice mailbox ● Use of the call out system (Connect-Ed) to keep parents informed of upcoming events 

Coordination and Integration 

Describe how the school will coordinate and integrate parental involvement programs and activities that teach parents how to help their children at home, to the extent feasible and appropriate, including but not limited to, other federal programs such as: Head Start, Early Reading First, Even Start, Home Instruction Programs for Preschool Youngsters, the Parents as Teachers Program, public preschool, Title I, Part C, Title II, Title III, Title IV, and Title VI [Section 1116(a)(2)(D) and 1116(e)(4)]. 

coun 

tProgram Coordination 

1District School Advisory Council 

District Parent 

This Parent Advisory Council represents each school in the District. The DSAC reviews Code Of Conduct, Student Progression Plans, Parent Involvement Plans, and other items of concern. 

Advisory for Advanced Academics 

This Parent Advisory Council is actively involved in the support and increasing the advanced academic program. 

3 IDEASupplemental instructional support provided by Federal funds will be discussed with parents during the development of the Students' IEP. 

4Exceptional 

Students Education 5Migrant Parent Advisory 

Homeless-Title X 

This Parent Advisory Council is actively involved in reviewing parent educational activities and strategies. 

The Migrant Parent Advisory is actively involved in reviewing parent educational activities and strategies, as well as student instructional programs. Student Services coordinates with Title 1 Part A and Title X to provide 

Part C & Title 1 Part A 

resources (school supplies, social services referrals) for students identified as homeless under the McKinney-Vento Act to eliminate barriers for a free and

7 VPK 

8 Adult Education 

9 Nutrition Programs Supplemental 

appropriate education (FAPE). Title X also funds a homeless advocate for homeless students. 

These programs are provided and facilitated through the district each summer at a school location in each community for families of all eligible incoming kindergarten students not previously served in the private sector. Adult Education programs are provided at South Florida State College. Numerous vocational programs, college level courses, and community interest workshops are available. 

LEA participates in the federal CEP lunch program and the free breakfast for all students program. Snacks are also provided for after school care and after school tutoring programs. Summer food programs are provided at various school sites and community locations. 

Supplemental Academic Instruction (SAI) funds will be coordinated to provide 

10 

Academic 

Instruction (SAI) 

after school tutoring and summer school for Level 1 readers. Supports activities to assist students to become proficient in English, supports 

11 Title III 

teacher professional development in ELL strategies, parent involvement, and education. 

12 Title IIProvides for teachers and administrators professional development and supports all teachers to be highly qualified. 

Will provide funds to all district Title 1 schools, in a school wide project format, 

to target academic assistance to all students, professional development for 

13 Title I Part A 

14Title I Part C, Migrant 

15 ELL 

teachers administrators, and parent involvement activities. Title 1 A also funds a set aside for the neglected and delinquent students in the district This grant is also the funding source for implementing the requirements of NCLB which have not been waived by the FLDOE's waiver. 

Provides services to migrant students (PreK-12) and their families. The primary goal of the Migrant program is to improve academic performance of migrant students and provide health and guidance to them. The Migrant Early Childhood Program serves 3 & 4 year old children in a full time preschool program, focusing on school readiness activities. Parent involvement and education is an integral part of the Migrant Program. 

The ELL Parent Advisory Council is involved in reviewing parent education activities and strategies, as well as student instructional programs and strategies. Title I, Part A, Title I, Part C and Title III staff collaborate to provide quarterly parent education activities. Topics covered include, but are not limited to, acculturation, helping your child in school, English language acquisition, FSA standards, graduation requirements and post-secondary career opportunities. 

Annual Parent Meeting 

Describe the specific steps the school will take to conduct an annual meeting designed to inform parents of participating children about the school’s Title I program, the nature of the Title I program (school-wide or targeted assistance), Adequate Yearly Progress, school choice, supplemental educational services, and the rights of parents. Include timeline, persons responsible, and evidence the school will use to demonstrate the effectiveness of the activity [Section 1116(c)(1)].

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tActivity/TasksPerson 

ResponsibleTimelineEvidence of 

Effectiveness 

1Title I 

Meeting Karra Rivas Sept. 22, 2020 

Sign in sheets and feedback 

School 

Advisory Meetings 

Cathy McVay quarterly Sign in sheets and feedback 

3PTO 

Meetings Cece Estrada Quarterly Sign in sheets and feedback 

Family STEAM Night 

Nan Akin SpringSign in sheets and feedback 

Flexible Parent Meetings 

Describe how the school will offer a flexible number of meetings, such as meetings in the morning or evening, and may provide with Title I funds, transportation, child care, or home visits, as such services related to parental involvement [Section 1116(c)(2)]. 

Response: 

  • Conduct a meet and greet prior to the beginning of school, with available translators ● Conduct an evening Open House during the first 9 weeks of school, with available translators 
  • Allow parents to meet with teachers in the mornings prior to start of school day ● Allow parents to meet with teachers during teachers’ planning periods and after school ● Encourage parents to participate in phone conferences 

Building Capacity 

Describe how the school will implement activities that will build the capacity for strong parental and family involvement, in order to ensure effective involvement of parents and families to support a partnership among the school involved, parents, and the community to improve student academic achievement [Section 1116(e)]. Describe the actions the school will take to provide materials and training to help parents work with their child to improve their child’s academic achievement [Section 1116(e)(2)].Include information on how the school will provide other reasonable support for parental involvement activities under Section 1118 as parents may request [Section 1116(e)(14)]. 

coun t 

Content and Type of Activity 

Person 

Responsible 

Anticipated Impact on Student Achievement 

Timelin e 

Evidence of Effectiveness 

1Conferences with teachers 

classroom teachers 

Teachers will conduct individual conferences to 

August through May 

Sign in sheets

2 Open Houses 

Admin and classroom teachers 

discuss expectations and goals for the school year Parents acquire knowledge of school activities and school culture and 

curriculum 

August Sign in sheets 

Family STEAM and Information Night 

Pam Cooper Content specific sessions Spring Sign in sheets and feedback 

43rd Grade 

Curriculum Night Sara Vicas Content specific session Sign in sheets and 

feedback 

10 

11 

Staff Training 

Describe the professional development activities the school will provide to educate the teachers, pupil services personnel, principals, and other staff in how to reach out to, communicate with, and work with parents as equal partners, and in how to implement and coordinate parent programs, and build ties between parents and schools [Section 1116(e)(3)]. 

coun t 

Content and Type of Activity 

Communicating with Parents 

using Remind Curriculum 

Technology 

Training 

Person 

Responsible IT 

Dept./Michelle Brown 

IT 

Dept./Michelle Brown 

Anticipated Impact on Student Achievement Student achievement will increase due to parent involvement 

Utilization of strategies that can be used at home 

Timelin e 

Aug. 

21, 

2020 

August 11-14, 2020 

Evidence of 

Effectiveness 

Parent involvement will increase 

Students grades will improve 

Other Activities

Describe the other activities, such as parent resource centers, the school will conduct to encourage and support parents in more fully participating in the education of their children [Section 1116 (e)(4)]. 

Response: 

  • Provide parent advisory council to provide advice on all matters related to parental involvement ● Develop involvement roles for community based organizations and businesses in parental involvement activities, including Kiwanis, Boy Scouts and Girl Scouts 
  • Establish and participate in a parent-teacher organization 

Communication 

Describe how the school will provide parents of participating children the following [Section 1116(c)(4)]: 

  • Timely information about the Title I programs [Section 1116(c)(4)(A)]; 
  • Description and explanation of the curriculum at the school, the forms of academic assessment used to measure student progress, and the proficiency levels students are expected to meet [Section 1116(c)(4)(B)]; 
  • If requested by parents, opportunities for regular meetings to formulate suggestions and to participate, as appropriate, in decisions relating to the education of their children[Section 1116(c)(4)(C)]; and 
  • If the school-wide program plan under Section 1114 (b)(2) is not satisfactory to the parents of participating children, the school will include submit the parents’ comments with the plan that will be made available to the local education agency [Section 1116(c)(5)]. 

Response: 

  • Weekly information in agendas sent home 
  • Quarterly newsletters 
  • Automated phone call-outs for school announcements in English and Spanish ● School website information dissemination 
  • Announcement and reminder notes home 
  • Local newspaper 
  • Open Houses, parent conferences, parent reading and/or math and/or STEAM nights ● Annual fun event: Fall Festival Cancelled Due to Covid 
  • Parent-teacher organization 
  • Individual letters to parents 
  • Individual phone calls to parents 

Accessibility 

Describe how the school will provide full opportunities for participation in parent and family engagement activities for all parents (including parents with limited English proficiency, disabilities, and migratory children). Include how the LEA plans to share information related to school and parent programs, meetings, school reports, and other activities in an understandable and uniform format and to the extent practical, in a language parents can understand [Section 1116(e)(5) and 1116(f)].

Response: 

  • Provide monthly information agendas in both English and Spanish 
  • Provide interpreters for parent nights for Spanish speakers 
  • Provide full access to rooms and facilities for parents with disabilities Provide automated phone “call-outs” in English and Spanish 

Evidence of Input from parents-have evidence of parent input in the development of the plan. 

Upload Parent-School Compact 

Note: As a component of the school-level parental involvement policy/plan, each school shall jointly develop with parents for all children served under this part, a parent-school compact that outlines how parents, the entire school staff, and students will share the responsibility for improved student academic achievement Section 1118(d)].

Evaluation of the previous year's Parental Involvement Plan 

Building Capacity Summary 

Provide a summary of activities provided during the previous school year that were designed to build the capacity of parents and families to help their children’s academic achievement [Section 1116 (e)(1-2)]. Include participation data on the Title I annual meeting. 

coun t 

Content and Type of Activity 

Number of Activities 

Number of Participants 

Anticipated Impact on Student Achievement 

1 Meet and Greet 

Open House Aug, 8 27 368 Open House/Title I 

Communication between parent and teacher will set a positive outcome for the year. 

Reinforcing open 

Meeting/Spaghetti Dinner Sept. 5 

31 183 

communication between staff and family to produce higher achievement 

Dads Take Your Child to School Sept. 25 

1 118 Building relationships with teacher and fathers 

4Family Reading 

Night Feb. 18 1 68 Increase reading scores on the state assessments 

5Parent/Teacher 

Conferences Nov. 19 27 49 

6 STEAM Night 12 Cancelled due to Covid 

7Parent/Teacher 

Conferences Feb. 18 27 68 3rd Grade 

Communication between parent and teacher to help increase student achievement 

Increase science and math scores on the state assessments 

Communication between parent and teacher to help increase student achievement 

Communication between parent 

Curriculum Night Nov. 29 

1 20 

and teacher to help increase student achievement 

Staff Training Summary 

Provide a summary of the professional development activities provided by the school during the previous school year to educate staff how to reach out to, communicate with, and work with parents as equal partners; the implementation and coordination of parent programs; and how to build ties between parents and the school [Section 1116(e)(3)].

coun t 

Content and Type of Activity 

Remind 

Communication Program 

Number of 

Activities 

1 32 

Number of Participants 

Anticipated Impact on Student Achievement 

Building relationships with students to achieve higher academic scores 

Barriers 

Describe the barriers that hindered participation by parents in parent and family engagement activities during the previous school year. Include the steps the school will take during the upcoming school year to overcome the barriers and design more effective parent and family engagement policies (with particular attention to parents who are economically disadvantaged, are disabled, have limited English proficiency, have limited literacy, or are of any racial or ethnic minority background) [Section 1116(a)(2)(D(i)]. 

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tBarrier (Including the Specific Subgroup) Steps the School will Take to Overcome ELL tutor; Migrant Adult Education; 

translators for Open Houses, 

1 Limited English Proficiency ELL 2

parent/teacher conferences, and reading/STEAM night; after school for students